Parties and other events are always fun, but not always fun to plan. Learn how to turn your experience into event planning from low to unforgettable thanks to these simple tips.
1. ESTABLISH A COMFORTABLE BUDGET
One of the most important elements in planning an event is knowing how much you are willing to spend. Knowing this, your research will become easier because you will know the feasibility! If you’re on a tight budget, consider scheduling the event one night of the week (Sunday to Thursday) or prefer beer and wine instead of sophisticated cocktails
2. KNOW YOUR GUESTS
Knowing the number of your guests is one of the most important elements for the choice of your event but also for decoration, catering … After deciding the number of guests, think about their comfort. Do they enjoy a fun, noisy atmosphere or rather a cozy moment? Would they prefer artisanal cocktails or a specially prepared dessert? By knowing the habits of your guests, your event will be a real success.
3. DO YOUR RESEARCH
Before engaging with providers, do some research to find out what the different places might offer you. Would you like to pay less and have a multitude of providers with an equal or additional cost or would you rather pay more for a personalized all-inclusive experience? Knowing the answers to these questions will help you a lot during the planning phase.
4. TRUST YOUR EVENT PLANNER
If you work with an event planner, know that you are in good hands! While planning an event can be stressful, we are here to make your life easier. Trust him, take a deep breath and relax! That brings us to …
5. EXPLORE YOURSELF!
Even if you are responsible for your event, remember that you are also part of the party. It’s your moment so make sure you live it 100%!
Make sure that participants socialize and participate in networking because one of the main goals is to help them interact and get to know each other. And since it’s always hard to “break the ice” and meet new people, consider organizing dynamic sessions and/or harnessing the power of “gaming” (Integrate game mechanics into a meeting or event for real pleasure can bring strength, impact, and concentration).
Get to know your audience and tailor the message and content of the event to them. The people who attend your event are your customers, so you need to know them well in order to offer them an experience that meets their expectations. In addition, you should always have a question period after each presentation or session.
If you have little or no experience in event planning, join a qualified professional with a long history of success in the industry and have experience but do not want to spend money to hire a professional, there are literally thousands of tools on the web designed to help you plan every aspect of your event.